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The protective means to protect the documents of an organization proven by hundreds of years , such as fenced buildings, locked doors of an office or a safe-box are not enough anymore. The reason is simple – the majority of these documents exist in an electronic form and are accessible from computers and laptops both inside and outside the organization. That is why now is a good time to extend the old good keys and locks by electronic keys and electronic locks, creating a safe environment for documents of your organization, as in the past did fences, doors, locks, keys and safe boxes.

Data Safe is a way to protect the documents of your organization and, thus, prevent compromise or theft, which usually leads to the loss of the competitive edge, revelation of the know-how of the organization, violation of legislation and corruption. Loss - often huge – is irrevocable for the organization.

Why the Data Safe?

The most common electronic documents are correspondence, records of the business and projects, calculations, tables, charts, pictures, etc.- simply said, in computer language, DOC, XLS, PDF, MPP, PST, JPG, PUB, MDB, DSW etc. For the reason of a comfortable workplace, these documents are stored on local discs of computers and laptops, wherefrom they are, in better cases, synchronized on a file server of the organization, and often also burned on CD/DVDs, stored on USB flash or external USB hard discs.

All this is, today, already common, and well known to everybody. But as well as you, anybody else can work with the documents. If you simply lose your laptop, or somebody steals it, somebody simply sits down at your computer or connects to it via a computer network from the office next door, or in the next building, town, state or continent, you can lose these files.

Nevertheless, the protection method is no more difficult than a locked office door or safe box. Similarly to a key from an office, there is also a key to a computer or laptop, which allows work with the computer or laptop and, at the same time, also allows work with the electronic documents of the organization, whether they are stored directly on the disc of the computer, laptop, in the organization's network, burned on CD/DVD or stored on USB flash disc. Such a key is called a token. One token is enough to work with electronic documents anytime and anywhere. In real life, a token is often represented by a chip card, similar to a credit card, or in the form of a USB device, eventually a special data record stored on a computer or in the organization's network.

Nowadays, encrypting is not the domain of security, army and reporting agencies. Modern cryptography surrounds us – during communication with our bank, safe connection via SSL protocol, etc. The reliability and utility of modern cryptography is so high that there is absolutely no reason not to use it to protect the documents saved on discs, servers and exchangeable memory media in organizations.

Securing the documents of an organization by encryption is based on one unknown, which is the encryption key. And the encryption key is in the center of everything. By its unique approach to the control of the lifecycle, the Data Safe solution allows fast, cheap, simple, safe and especially reliably implementation of the protection of electronic documents.